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Liquor Checklist

Preparing a wedding liquor checklist is a task, which should be done at least a week before the wedding. Serving liquor at the reception party is a must. You must consider the number of guests and their age group to determine what amount of liquor will be required.

There are two options: you can hire a liquor vendor, which will provide you with a bartender and the estimated quantity of liquor for your guest list. Otherwise, you can plan your own bar by considering the drinking habits of your relatives and friends.

Prepare the list of the liquor and beverages that you are going to need at least a month before the wedding. Give this finalized list to the vendor so that he will know the exact head count. Make sure the servers and bartenders are available on the said date.

If you are planning for your own bar at wedding reception or ceremony then following this liquor checklist will help you determine the types and the amount of the liquor to be served.

  • Beer - 6 crates for a guest list of 100 people will be sufficient
  • Wine - 2 cases of red wine and 4 cases of white wine for a 100 guests
  • Champagne - 2 cases will be enough for 100 people

Liquor Checklist

Hard liquor - for 100 people

  • Vodka - 5 liters
  • Gin - 3 liters
  • Rum - 1 liter
  • Scotch - 2 liters
  • Bourbon - 1 liter
  • Vermouth - one bottle for dry and sweet each
  • Tequila - 1 liter
  • Whiskey - 1 liter

Others to Consider

  • Bailey's Irish Cream
  • Grand Marnier
  • Amaretto
  • Sambuca
  • Brandy
  • Frangelico
  • Chambord
  • Lime juice
  • Lemon mix
  • Orange juice
  • Cranberry juice
  • Soda water
  • Tonic water
  • Coke, diet coke
  • Seven up, ginger ale
  • Straws
  • Cocktail stirrers
  • Coolers for beer, etc

If you are planning to set your own bar for the wedding, remember that the liquor should be well-supplied. However, it you should not overbuy it or you may end up having beer supply for the rest of your life.

You can buy the liquor from a wholesale vendor so that you will get it in a discount price. Now-a-days, these vendors have packages for a guest list of 50, 100, 150 people and so on. These packages include the liquor, the servers, the bartender and the transport to the venue. Some reception venues provide bar along with the catering service.

There are two types of bar - open and limited. An open bar includes beer, wine and liquor and a limited bar includes only beer and wine. Choose the bar that you feel suits best for your guest list and the budget. Calculate the amount of alcohol your guests will need according to the list given above. You can also consult your liquor vendor for the same.

While buying the alcohol from the vendor, ask him if you can return the unused alcohol to him. This will prevent stacking of the crates in your basement.

If you are having a budget wedding, cash bar is another affordable option. In this bar, the guests have to pay for the alcohol they consume. However, this is not a much recommended option and you may end up denting your relationship with your guests and your reputation forever. It is better not to have bar set up rather than having a cash bar.

For the quantity of alcohol for a number of people, you can use online calculator available solely for this purpose. Just put the number of guests, the time of the day and the drinks you want to serve. You will get all the necessary answers with the quantity and the number of people. If your guest list is 100; you will need at least two bartenders. Ask your vendor accordingly.